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New York Secretary of State

New York Secretary of State

The New York Secretary of State (NYSS), one of the state's executive offices, is in charge of maintaining state records, archives, laws, and a library. It also has control over the state's corporate/vehicle registration and driver licensing authorities. Moreover, the NYSS website is a great resource if you need to conduct a quick search of New York Secretary of State entities. 

The Corporation and Business Entity Database

One of the helpful features the NYSS website offers is the corporation and business entity database. It enables you to quickly run a New York Secretary of State business search and get info on operating businesses. 

Moreover, if you are planning to open your business, you can use the feature of the search to check if the name you want for your company is available for pickup. 

The New York Secretary of State business entity search is available either by entering the entity name or type. Take into account that the results cannot serve as an official document. 

Corporations and Business Entities

In New York, all companies must be in total compliance with the state regulations to maintain their status and remain in good standing. These regulations may include business filings, biennial statements to verify ownership, etc. 

File Your Biennial Statement 

Each corporation in NY has to submit a biennial statement every two years to remain in compliance. This statement includes such info as:  

  • Company address

  • Ownership

  • Any changes made since the last filing

To submit the report, you have to make a payment of $9 for the filing and $25 for LLCs. 

The report submission is quite a simple process. Generally, you have to visit NY’s e-Statement Filing Service and fill in the requested info. When submitting a request, you must include the company's DOS ID number and the precise name under which it is registered with the state. If you do not have DOS ID, you can run a Secretary of State New York business search. 

NY SOS Business Search Information

When you run a lookup of LLCs or companies through the NYSS website, you will get the following info. Note that none of this can work as an official document.  

  • Entity name 

  • Entity type

  • Any foreign legal name, if available

  • Law section

  • Initial DOS filing date

  • Effective date of DOS filing

  • Date of formation in foreign countries, if available

  • County

  • DOS ID

  • Jurisdiction 

  • Fictitious name, if available

  • Current status

  • Inactive date, if available

  • Statement status

  • Following status date

  • Category of NFP

  • Any registered agent’s name and address

  • Principal executive office & address

  • CEO’s name and address

  • Share value/ Per share value

  • Number of shares

  • Stock information  

How Much Does a Business License Cost in New York?

There is no fixed cost for a New York business license. It is based on the business type, location, add-on permits, and so on. Yet, the estimated cost range is from $50 to $150.  

FAQ

How do I find the owner of an LLC in NY?

In New York, to find out if the LLC is officially registered, you can run a New York Secretary of State business search. The website will give details about the registered agent for the entity, who is in charge of receiving legal notices and other significant documents on the company's behalf.

How do I find out if a business is registered in NY?

To find out if the business is registered in NY, you have to first open the NYSS website, fill in the entity type or name, provide a DOS ID, and follow the instructions. That’s it. 

How do I look up a business name in New York?

Use the Business Entity Search feature on the New York Secretary of State's website to look up a business name in the state of New York. This will enable you to find out if the company is registered in NY, as well as find out if the name you want for your company is available for pickup.  

Contact Information  

If you need to contact the NY SOS, you can choose one of the below-provided ways: 

Online Contact Form

The easiest way to get in touch with the NY SOS website is the online contact form. It allows you to ask your questions or concerns directly to the board members and receive quick replies via email. 

Phone

You can also call NY SOS at (518) 473-2492 and get in touch with nearly all departments, including the Division of Corporations, the Division of Licensing Services, and the State Archives.

Mail

You can as well submit your requests via mail at the following address:  

NY SOS 

99 Washington Avenue

One Commerce Plaza

Albany, NY 12231

Email

You can email the NY SOS at [email protected] as an additional method of communication. 

Though this email address can be used for general inquiries, it is important to remember that email responses might take longer to get a reply than other contact means.

 

Amalik B

Amalik B

Amalik is a junior content writer. She has graduated from YSU as a pedagogy philologist of the French language. During a year of her experience as a content writer, Amalik has written content for several websites and took part in some social media campaigns. Since 2017, she has been a volunteer in PAVU being an interpreter in various events. Nowadays she is also volunteering in Children of Regions, and in the frames of some projects teaches English and French.

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